Try Free
Email → Excel in minutes

Turn invoices into
Excel reports by email.

Send your invoices, receipts, or statements to free@invoicepilot.biz and get back a clean Excel report — no account, no software, no waiting.

Try it free → See how it works
✓ No signup required ✓ Results in minutes ✓ Any language or format
📧 Your email
AP_Report_October.xlsx
#VendorInvoice #DateAmount✓
1Office DepotINV-0891Oct 3 $247.50p.1
2AWS1234-5678Oct 1 $1,023.14p.1
3FedEx7734-0192Oct 7 $38.90p.2
Total $1,573.44
✅ Excel report + evidence PDF · In your inbox

"I forwarded a stack of October invoices, put 'invoice' in the subject, and had a clean AP list in my inbox 10 minutes later. What used to take me an afternoon is done before my morning coffee."

— Bookkeeper, small accounting practice

"My client emails me their receipts every month. I forward the whole batch to free@invoicepilot.biz with 'receipt' in the subject and get a formatted expense report back in minutes. No copying, no typing."

— Virtual assistant, managing 4 clients

"I used to spend an hour every quarter sorting receipts for my accountant. Now I attach them, type 'receipt' in the subject, and send. The spreadsheet comes back before I close my laptop."

— Independent consultant

How it works

Three steps. Your part takes under a minute.

1

Attach or link your documents

Attach invoices, receipts, or statements (PDF, JPG, PNG, TIFF) — or paste a Google Drive, Box, or OneDrive share link in the email body. Any language, any layout.

2

Send to free@invoicepilot.biz

Address the email to free@invoicepilot.biz. Put the template keyword in the Subject line — invoice, receipt, or statement. Leave the subject blank and we default to invoice processing.

3

Get your report in minutes

An Excel report and curated evidence PDF arrive in your inbox automatically — usually within minutes. No credit card needed.

This is what lands in your inbox

Real output from a real set of mixed expense receipts. 30 records across 10 source pages — processed automatically.

From: InvoicePilot <results@invoicepilot.biz>
Subject: ✅ Your expense report is ready — 30 records, 10 source pages

Your automated expense report is attached.

📄 30 records 🗂️ 10 source pages 💰 Total: $1,972.34
📊 Expense_Report_May2013.xlsx 📎 Expense_Report_May2013_evidence.pdf
📊 Expense_Report_May2013.xlsx
# Date Vendor Category Amount Payment Memo Source
1 05/02/2013 Westville Hudson Meals $22.50 Amex Lunch – Thurs p.1
2 05/03/2013 Taxi (Hack #05042985) Transport $8.95 Credit Fri p.2
3 05/04/2013 Taxi (Hack #00480921) Transport $62.90 Credit Sat – Hotel to JFK p.2
4 02/08/2012 Wolfgang Puck Meals $81.44 Amex Suzanne w/ NATPE p.4
5 01/26/2012 Vizcaya Museum Entertain $15.00 Amex Museum admission p.10
6 04/30/2011 Classic Party Rentals Other $1,106.91 Credit GCC Meeting 2011 p.7
… 24 more rows · full report in the attached Excel file
📎
Expense_Report_May2013_evidence.pdf Every source receipt compiled into one PDF — pages matched to the Excel rows above. Open both side by side: validate any entry in seconds.
p.1
Receipt page 1 — restaurant and credit card slip 2 receipts
p.2
Receipt page 2 — café and taxi receipts 3 receipts
p.4
Receipt page 4 — admission ticket and restaurant 3 receipts
p.7
Receipt page 7 — event services invoice 1 invoice
+6
more
pages
21 receipts

This is real output from a real set of receipts — not a mockup. Try it with your own documents →

Three document types. One email address.

Put the template keyword in the Subject line — InvoicePilot picks the right extraction model automatically.

invoice
📄 Invoices & bills
↓
Accounts payable list Bill Date · Vendor · Invoice # · Due Date · Amount · Tax · Memo
receipt
🧾 Receipts & expenses
↓
Expense report Date · Merchant · Amount · Payment Method · Tax · Memo
statement
🏦 Bank / card statements
↓
Transaction ledger Date · Description · Debit · Credit · Tax · Balance
business-card
💼 Business cards
↓
Contact list Name · Company · Title · Phone · Email · Address · Website

Paid users can also customize extraction to pull any fields from any document type.

Fully automated — nothing to install or configure

No account, no login

Free tier accepts any sender. Just send the email — InvoicePilot replies with your report. No registration, no password, no onboarding screen.

End-to-end automated extraction

InvoicePilot reads your attachments, identifies the relevant pages, and extracts every vendor, amount, date, and reference number — no manual steps.

Any language, any layout

Works with documents in any language and any visual layout — structured, scanned, handwritten, or mixed. PDFs, JPG, PNG, TIFF.

Excel report + evidence PDF

Two files every time: a clean Excel spreadsheet and a curated PDF of every source page — making spot-checks and audit evidence effortless.

Cloud storage links supported

Paste a Google Drive, Box, or OneDrive share link in the email body — InvoicePilot downloads the files and processes them alongside your attachments. Folders supported too.

Who uses InvoicePilot?

Virtual Assistants & bookkeepers

Forward client documents, get Excel back, review and deliver. Paid plan adds a personal address per client.

Small business owners

Monthly invoices and receipts pile up in your inbox. Forward them, get a clean report back in minutes — no software, no data entry.

Freelancers & consultants

Forward your receipts and statements at quarter-end. Get a clean expense report back — hand your accountant a spreadsheet, not a pile of PDFs.

Accounting & bookkeeping firms

Personal address per client. Multi-template subjects extract invoices and receipts in one email. Reseller pricing available.

Frequently asked questions

What file formats do you support?

PDF (native and scanned), JPG, PNG, TIFF, WebP, HEIC, and HEIF. Attach them directly to the email. Free tier: up to 10 files, 2 MB total. Paid tier: up to 20 files, 10 MB total.

Is my data secure?

Your attachments are processed on encrypted AWS infrastructure and deleted immediately after the reply is sent. They are never stored beyond processing and are never used for any purpose other than producing your report. All transfers use HTTPS/TLS.

What if a document is ambiguous or hard to read?

InvoicePilot flags unclear pages and notes them in the report so you can verify before submitting to your accountant. The evidence PDF includes the original source pages so you can cross-check any entry.

How do I use the free tier?

Attach your documents (PDF, JPG, PNG) to an email and send to free@invoicepilot.biz. Put the template keyword in the Subject line — invoice, receipt, or statement. Leave the subject blank and it defaults to invoice processing. No registration, no credit card.

Do you offer reseller or white-label options?

Yes. We offer reseller pricing for agencies and bookkeeping firms that process documents on behalf of clients. White-label is also available — run InvoicePilot under your own domain and branding, with your clients never seeing ours. Contact pf@auriq.com with "reseller" or "white-label" in the subject and we'll send the details.

Can I customize what fields are extracted?

Yes — paid subscribers can customize extraction to pull exactly the fields they need. Instead of the standard templates, you define the fields and rules for your documents — purchase orders, contracts, customs forms, or anything else. Email pf@auriq.com to set this up.

Security & data handling

Encrypted in transit & at rest

All transfers use HTTPS/TLS. Attachments stored temporarily on AWS S3 with AES-256 encryption during processing.

Deleted after delivery

Your attachments are permanently deleted from our systems as soon as the reply email is sent. Nothing is retained beyond the processing window.

We never share your data

Your documents and extracted data are never sold, shared, or used outside of processing your report.

Spam & virus filtered at the gate

Every inbound email passes AWS SES spam scoring and virus scanning before reaching our processor. Flagged messages are dropped and never stored.

Get started — free, no account required

No registration, no credit card. Attach your documents, send the email, and receive your report.

1
Pick your template

Choose what to extract — invoice list, expense report, or transaction ledger. The template name goes in the Subject line.

2
Attach your documents

Attach up to 10 PDF, JPG, or PNG files (2 MB total). You can also paste a Google Drive, Box, or OneDrive link in the email body.

3
Hit send

InvoicePilot processes your documents and replies with an Excel report and evidence PDF — usually within minutes.

  • 🔒 All your data permanently deleted after results are sent
Send your email to: free@invoicepilot.biz
Open Compose Window →

This opens your email client pre-addressed to free@invoicepilot.biz with the Subject already filled in. Attach your documents before sending.

Free tier: up to 10 files · 2 MB per submission · 5 runs/month per sender